Glossop Bowling Club
AGM Agenda
Date: 11 December 2025
- Roll Call
- Apologies
- Chairman’s Opening Remarks
- Minutes
- Matters Arising
- Secretaries Report
- Financial Report
- Election of Officers
- Election of Team Captains & League Delegates
Please advise the Club Secretary of any other points to be raised at the AGM or nominations for the election of officers prior to 7 days before the meeting.
GLOSSOP BOWLING CLUB
MINUTES OF AGM 5TH December 2024 @ 7pm
In Attendance: 20. Mike Fleming, Andy Dawson, Valerie Yorke- Robinson, Cath Pearson, Alan Pearson, John Stevenson, Eileen Wood, Jenny Burgess, Trevor Whiteley, David Elshaw, Christine Bowden, Rod Bowden, Frank Hazelwood, Roger Mays, Andrea Mays, Alan Garlick, Ian Robinson, Tony Yorke-Robinson, Dave Moran, Martin Coombes.
Apologies: Martin Hardwick, Andrew Gibb, Clive Easteal, Diane Twist, Joan Hanson, Ricky Wood, Chris Branton, Terry Branton, Maeve Sweeney, Rob Wilcox, Ed Mountfield.
Opening Remarks: MF welcomed everyone to the AGM and asked for a minute’s silence to remember and pay tribute to those lost since the date of the last AGM. Past member Brain Hodkinson’s wife was mentioned.
Minutes of Last Meeting: Proposed Eileen Wood. Seconded Alan Pearson. No matters arising.
Chairman’s Report: MF gave his remarks on the season. He gave a report on each team and their successes. He personally thanked Martin Hardwick and Andrew Gibb for their involvement in organising and running of the successful Fun Days. He updated the members on the green maintenance and that we now have a new contractor doing the job which is a lot cheaper for the club, with the end result being just as good. He congratulated the Saturday Longdendale Team on winning the league and the Ladies Vets on reaching the final of the League Knockout.
Secretary’s Report: AD presented his final report. He thanked the Chairman (MF) for his support and that of the Club. Also, to our Treasurer’s VYR and CP who had done a great job in their first year. He mentioned the importance of The Committee and thanked them also. He mentioned only 41 members now play league bowls out of a membership of 84. New members are needed and that this is now being looked into, also, by those at the top, by the governing body, British Crown Green Bowling Association. He congratulated the success of those teams who had achieved. He finished with wishing everyone all the very best for the future and keeping the Club up there with the best.
The Team Captain’s present then gave a few words of their team’s season. Three were read out for those absent.
Treasurer’s Report: VYR and CP gave a run down of the income and expenditure account for 2024. It was down just over £1,000 due to outstanding fees payable to the previous green contractor. This was queried by John Stevenson but the new contractor didn’t start until April. Good news was that three months cutting had been paid for by the Main Club. The balance sheet was proposed by John Stevenson and seconded by Trevor Whiteley.
Match Fees and Subscriptions: Alan Pearson gave intro that costs are rising esp green and we need a new cabin at some point. To attract new members, it was proposed to reduce the league bowlers fee to £30 from £50 with the social membership fee being £35. However, to offset the shortfall in fees, the running of a “100 Club” was discussed. This will take place over 5 months as a lottery draw and prizes to be £100 for the winner. The cost is £25 per ticket and will be open to ALL members. A minimum 62 tickets sold to break even. The floor said it was “worth a try” and AP offered to run it. MF asked for a vote and all members present voted unanimously in favour. Payment will be taken when paying the subs. Fees for 2025 will be playing members £30 + £25 for 100 Club = £55. Social members £35.
Safeguarding: MF advised the Club now only have one officer, himself, and he was OK to continue until April when his cert runs out. The Club will need someone to come forward. Training paid for by the Club.
Election Of Officers:
Chairman: Mike Fleming stood down. No names have been put forward for this post. The Committee will have to have someone to chair monthly meetings. A new Chairman will be needed. Mike was thanked for his services to the Club.
Secretary: Andy Dawson stood down. Andy was thanked for his services to the Club.
Rod Bowden offered his services to take over as Secretary and this was accepted by all present.
Treasurer: Valerie Yorke-Robinson and Cath Pearson to continue.
Committee: members welcome to join, but no one offered to go onto it.
Election of League Delegates and Team Captains:
Delegates:
Stockport Vets: Cath and Alan Pearson
Buxton: Alan Pearson
North Derbyshire: Mike Fleming
Ladies Vets: Cath Pearson
Other leagues to be decided by captain.
Team Captains:
Stockport Vets “A” Martin Hardwick
Stockport Vets “B” Rod Bowden
Buxton Alan Pearson
North Derbyshire Mixed Pairs Andrea Mays
North Derbyshire Ladies Vets Cath Pearson
North Derbyshire Ladies – Jenny Burgess has stood down. A Captain is needed by the end of December otherwise the team will not be able to play in 2025.
North Derbyshire Vets “A” Alan Pearson
North Derbyshire Vets “B” Mike Fleming
Longdendale - Andrew Gibb
Close of Meeting: 8pm. MF thanked everyone.
Accounts
GLOSSOP BOWLING CLUB
CONSTITUTION 2025
The name of the club shall be Glossop Bowling Club herein after referred to as ‘the club’.
Purpose
The purpose of the club shall be to promote, organise and compete in the sport of Crown Green Bowling, subject to the bylaws of the `British Crown Green Bowling Association (BCGBA).
AGM
The AGM will be held in December each year and shall elect the officers (chair, secretary and treasurer) and the management committee. The secretary will give the membership 14 days notice prior to holding the AGM. Where vacancies occur, the management committee will seek to fill these until the next AGM or EGM (whichever is sooner). The AGM shall receive reports from the Chair, Secretary, and Treasurer. The accounts for the club shall be audited and a copy of the balance sheet given to each member present at the AGM. The minutes of the AGM shall be available for all members and shall be agreed (or amended as agreed) at the next AGM or EGM whichever is sooner. The AGM shall agree the subscription rates for bowling and social members for the following year.
Management
The management committee shall endeavour to meet monthly. Meetings shall be convened by the secretary. A quorum consists of at least 4 members. Minutes shall be available for all members on request.
Subscriptions
Subscriptions should be paid before the start of the bowling season which commences in April. Any member playing competitive bowls must have a life membership issued by BCGBA and cannot play in any matches until their number is registered with appropriate leagues. Social members do not require BCGBA membership. The management committee will set match fees, to be collected by team captains and passed to the treasurer after each match. These will cover the cost of league fees, teas and biscuits. Public liability insurance shall be taken out in line with BCGBA insurance recommendations.
Presentation Evening
This will be held annually.
Safeguarding
The club shall have at least 1 safeguarding officer.
Miscellaneous
No alteration of the Constitution shall be made unless approved by members present at the AGM or an EGM whichever is sooner. A copy of the Constitution shall be available on the club website and in the club cabin. The club shall not be held responsible for any property left at the club. The security of the club and its property are the responsibility of all members. All members of the club are to remember they are representing the club when playing social or league bowls and should conduct themselves accordingly. Any question as to the interpretation of the Constitution shall be referred to the Management Committee, whose decision shall be final and binding on all parties.
